Managing the Influx of email is a constant battle and to stay effective and sane there are a number of key measures that I found really helpful:
- Try to use email more effectively / “advice your colleagues” how to use email more effectively
- Email is a great tool, when used and applied appropriately.
- Unfortunately some emails are sometimes “not relevant”, “half relevant” or simply redundant
- To address use and apply the 10 key tips – read here
- Use folders and rules
- Create folders to apply rules to filter emails
- Make sure you prioritise correctly
- Use colour coding
- As an example use red for client, blue for line manager
- All unread are bold all read are normal
- Work from top down and move emails
- Use the inbox as a task list
- Group all emails into conversations
- Work from top list in the conversation down and not bottom up
- Once email has been “processed” move into a completed folder
- Ensure each day your inbox is less than a page long
- Make sure that before EOB you have cleared out your inbox so that you only have one page left
- That will help with “staying on top of” our emails
Applying these measures has helped me to manage my email inbox effectively.
Key to remember is that these 5 measures are only dealing with the “symptoms” – to really impact email you should try and apply the 10 top tips: see here
This article was written by Gunnar Menzel from CapGemini: Capping IT Off and was legally licensed through the NewsCred publisher network.